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FOR VENDORS
Small weatherproof tags (NFC – the same tap technology as contactless payments) sit at service points. Tap your phone on each tag and the visit is recorded.
See it work9:58 AM
You arrive and tap the tag at the irrigation controller.
10:40 AM
You add before-and-after photos and a short note.
11:05 AM
You tap out; the Board sees the visit with the time on site.
Month end
Your invoice is matched to verified visits and approved faster.
Tags are placed at service points such as the irrigation controller or mailbox. Tapping a phone on each tag proves you were there, and when.
Example: “Landscaping – 4 of 4 visits verified in October”.
Attach photos and notes to the visit from your phone, no paperwork.
Example: a photo of the repaired valve, attached to the work order.
Boards see your on-time record, so good work is recognized.
Example: 98% on-time visits this quarter.
Invoices are matched to verified visits before the Board reviews them.
Example: an invoice for 4 visits matches 4 verified check-ins and is approved the same day.
Pick something that happens in a community and see what CommonWise does on its own, and what still needs the Board.
CommonWise does automatically
Spots the missing check-in at the irrigation controller
Sends the vendor a reminder and asks for a new time
Logs it on the vendor's scorecard
Needs Board approval
Issuing a formal notice or withholding payment
Before
– Disputes about whether you came
– Paper sign-in sheets
– Invoices waiting weeks
With CommonWise
Every visit verified with time on site
Tap in, tap out
Invoices matched and approved faster
Do I need special equipment?
No. Any modern phone can read the tags; there is nothing to install.
Who sees my visit records?
Only the community's Board and its manager.
A pilot takes one call and a folder of documents.
Why CommonWise
Categories describe typical capabilities of portal-style HOA software; they are not claims about any specific product.
Less managing. More living.
PRODUCT
HOA IQ
Financial review
Vendors & check-in tags (NFC)
Reserves & assets
Meetings & governance
Community engagement
Conditions & emergencies
Connected devices
WHO IT'S FOR
Boards
Residents
Management companies
FREE RESOURCES
Guides
Deadline calculator
Rules by state & province
Reserve quick check
Newsletter generator
What's new
LEGAL
Terms (MSA)
Privacy
DPA
Cookies
Acceptable use
AI terms
AI acceptable use
Responsible AI
Security statement
Subprocessors
Data retention
Data export
Accessibility
Vulnerability disclosure
Recording & transcription
Voice & SMS terms
Service level agreement (SLA)
Canadian privacy
COMPANY
Why CommonWise
Trust & security
Integrations
FAQ
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Sample newsletter
ROI calculator
Narrated demo