The intelligent operating system for modern communities
CommonWise AI connects your Board, residents, vendors, assets, finances and management company in one intelligent operating system—then handles the routine work for you.
See CommonWise Work27
tasks handled by AI in a day
< 1 min
to answer residents, with sources
2 of 10
items actually need a board vote
Example / Demo – from the fictional Seabreeze Commons demo community.
Board Director
Good morning, Jordan
Needs you
AI handled
14
Alerts
Today's brief
Decision Approve tree-trimming bid · $2,850
Watch Pool pump invoice 38% over last quarter
Weather Wind Advisory until Fri 6 PM · playbook ready
Can I install solar panels?
Yes. Solar panels are allowed with an architectural request. Submit it in the portal; the Board replies within 30 days.CC&Rs Art. IX · p.88
Answers given 1,284
Requests resolved 312
Built for HOAs, condos & stratas
Rules for your state or province
Humans approve every decision
Your documents, cited
Pilot community: Westreef HOA
Self-managed
Volunteer Board, no manager. CommonWise handles the admin your Board does at night.
Hybrid
A part-time manager or bookkeeper plus a hands-on Board. Everyone works from one record.
Management company
Run more communities with less admin – AI answers residents and chases vendors.
Why CommonWise
Categories describe typical capabilities of portal-style HOA software; they are not claims about any specific product.
Instant answers from your Covenants, Conditions & Restrictions (CC&Rs), rules and statements, with sources, any time of day.
Verified on-site check-ins and work tracked from request to invoice.
One command center: what needs a decision, what's overdue, what AI already handled.
Routing, reminders and follow-ups happen automatically, within limits your board sets.
How it works
By text, email or the portal. A photo and a sentence is plenty.
Sprinkler broken by #14
Cited answers from your documents; work goes to the right vendor.
Routed to GreenScape p.12
NFC tap, GPS and a photo prove the work happened.
Visit verified · 9:42 AM
Invoices checked, savings flagged, reserve plan kept current.
Duplicate charge · $640 flagged
Only real decisions reach you, with the why and the source.
Decide Approve repair · $380
Traditional HOA software stores information. CommonWise AI understands it and acts on it.
Meet HOA IQ · your community's AI assistant
Answers from your governing documents
24/7
By text, WhatsApp, email & web
English & Spanish
Answers from your actual Covenants, Conditions & Restrictions (CC&Rs) and rules, with the page cited
Creates and routes maintenance requests to the right vendor
Escalates to a board member or manager when a person is needed
Available 24/7, by text, WhatsApp, email or web
Never invents policy: if it isn't in your documents, it says so
Owner testimonial: wording pending approval.
Seabreeze HOA IQ
Can I put solar panels on my roof?
Yes. Solar is protected by Civil Code 714; submit an architectural application first – approval within 45 days. Arch. Guidelines §4 · p.9
Demo community · fictional
Try HOA IQ DEMO
Answers only from the fictional Seabreeze Commons documents.
Yes – submit an architectural request first. CC&Rs Art. IX · p.88
Residents ask by text or portal; answers come from your own Covenants, Conditions & Restrictions (CC&Rs) and rules, with the page.
Visit verified
Tap-to-verify tags (NFC – the same tap technology as contactless payments), location and a photo prove the work happened.
Pool maintenance +38% vs budget
Duplicate payment · $640
Variances, late transfers and duplicate payments flagged before the meeting.
72% funded +$12/mo reaches 80% by 2029
A live reserve health score and a dues planner that shows the impact before you vote.
Approve tree-trimming bid Decision
Solar panel architectural review Decision
+ 25 routine items handled by AI
Routine work is handled; the board sees the 2 items that need a vote.
68°F
Chance of rain showers
Official alerts and outages appear for the board and residents, with a ready playbook.
Every answer cites the document it came from, every AI action is logged, and your Board sets how much AI may do on its own.
Visits proven with tap-to-verify tags (NFC), checklists and photo evidence matched to invoices – pay for work that actually happened.
A living asset register tied to your reserve study, so components get replaced before they fail.
Agendas, notices, minutes and decisions drafted for you – only the 2 in 10 items that need a vote reach the Board.
Text the HOA, report an issue, track it, and see what's happening – in English, Spanish or French.
A portfolio view across communities with shared vendors and templates. Early access for pilot partners.
ROI calculator Hours saved, costs avoided and payback. Calculate – no email neededROI calculator
Hours saved, costs avoided and payback.
Board workload How many volunteer hours your Board really spends. Calculate – no email neededBoard workload
How many volunteer hours your Board really spends.
Vendor leakage Spend lost to unverified work and duplicate invoices. Calculate – no email neededVendor leakage
Spend lost to unverified work and duplicate invoices.
COMING SOON
Westreef HOA pilot
Our first pilot community is live. We'll publish real, verified results here – no projections dressed up as outcomes.
Tenant isolation, audit trails, human approval for every decision – and a Trust Center that only states facts.
Visit the Trust CenterConnected Community add-ons
Know the moment mail arrives
A tiny sensor on the mailbox center sends residents a text, email or WhatsApp when mail is delivered. No more wasted walks.
$15/mo · Mail-Delivered Alerts · any plan
From $99/mo
You pay a small base fee plus a little for each home. For a 40-home community on Intelligence that works out to about $5.22 per home per month. Prices shown are billed monthly.
Get organized.
$109/mo
billed monthly · 40 homes
$79 base + 40 homes × $0.75 = $109/mo
Document library with authority ranking
Source-cited AI answers
Board & resident homes
Audit trail & security
AI reads every statement and invoice, so you don't have to.
From $179/mo
$209/mo
$149 base + 40 homes × $1.50 = $209/mo
Everything in Core
Monthly financial review with AI insights
Asset & reserve intelligence
Parking & plate checks
Less managing. More living.
From $349/mo
$399/mo
$299 base + 40 homes × $2.50 = $399/mo
Everything in Intelligence
Board-approved automations
KPI alerts to residents
Priority onboarding
Every feature, grouped by who uses it. Select a plan name to see its full list.
Resident portal and HOA IQ answers
Residents ask in plain language and get answers that quote the governing documents.
Public community website
A website for your community that the Board controls, with public documents and news.
Amenity reservations
Book the clubhouse or tennis court online, with the community's rules applied.
Online assessment payments
Owners see what they owe and pay online.
Renter accounts
Tenants get their own access without seeing owner-only information.
Parking and plate checks
Residents check a plate and get a simple yes or no; only the Board sees details.
Board command center
One screen with what needs a decision today, what AI handled and what is coming up.
Meetings, agendas and draft minutes
Agendas, notices and AI-drafted minutes for a director to review and post.
Elections and voting
Run elections with tracked ballots and results.
Violation and fine workflow
Notices, hearings and fines that follow your rules and your state's or province's timelines.
Architectural review requests
Owners apply for changes such as painting; AI checks the request against the rules before the Board decides.
Complete audit trail
Every action, by a person or by AI, is recorded and can be reviewed.
Board-approved automations
Routine follow-ups run on their own once the Board approves the rule.
Vendor directory and certificates of insurance
Track each vendor's certificate of insurance (COI) and get warned before it expires.
Work orders
Create, assign and follow every repair from request to invoice.
Tap-to-verify tags (NFC)
Small weatherproof tags at service points. The vendor taps a phone on each tag, proving the visit happened and when.
Invoice checks
AI compares each invoice with the contract and flags anything unusual.
Monthly statement review
AI reviews each monthly statement for variations and anomalies, with flags so the Board can review and take action.
Reserve and asset intelligence
Tracks the condition and remaining life of roofs, pools and other major components.
Insurance policy tracking
Coverage, limits and renewal dates read from the policy documents.
Announcements by email, text and WhatsApp
Send news to everyone, or to the right group, in each resident's language.
Key performance indicator (KPI) alerts
Residents and the Board are told when a measure, such as water spending, goes outside its target.
English, Spanish and French
Residents use CommonWise in their own language.
Weather and outage alerts
Alerts from the National Weather Service and local utilities, sent to the people affected.
Emergency reporting
Residents report a leak or fire and get clear safety steps, including when to call 911.
Gate and access control
Manage gate codes and guest access.
Document library with authority ranking
Governing documents ranked so the controlling source always wins.
Security center and two-step verification
Sign-in protection, device control and security alerts.
Property and owner records
Every home, owner and resident in one place.
Mail-Delivered Alerts
A small sensor on the mailbox center tells residents when mail arrives.
PRODUCT
HOA IQ
Financial review
Vendors & check-in tags (NFC)
Reserves & assets
Meetings & governance
Community engagement
Conditions & emergencies
Connected devices
WHO IT'S FOR
Boards
Residents
Management companies
Vendors
FREE RESOURCES
Guides
Deadline calculator
Rules by state & province
Reserve quick check
Newsletter generator
What's new
LEGAL
Terms (MSA)
Privacy
DPA
Cookies
Acceptable use
AI terms
AI acceptable use
Responsible AI
Security statement
Subprocessors
Data retention
Data export
Accessibility
Vulnerability disclosure
Recording & transcription
Voice & SMS terms
Service level agreement (SLA)
Canadian privacy
COMPANY
Why CommonWise
Trust & security
Integrations
FAQ
Resources
Sample newsletter
ROI calculator
Narrated demo